Fax servers are used to replace standalone fax machines and are capable of receiving and storing incoming faxes electronically, and then routing them to end users.
Sending faxes is also enhanced by accessing the fax server from desktop workstations or from MFP devices through the computer network eliminating the need for a dedicated phone line at the device or desktop.
The time it takes to send a fax manually can be costly for companies yet faxing is still the number one method for sending and receiving messages that must be signed for.
Replacing the stand alone fax machines with a fax server has many advantages:
Users can send and receive faxes without leaving their desks.
Any printable file can be faxed, without having to first print on paper.
The number of fax lines be reduced, resulting in lower monthly telco expenses.
There is less clutter of office equipment, resulting in lower monthly power expenses
Incoming faxes can be printed on a standard printer and automatically archived.
Faxing may be monitored and/or recorded to ensure compliance.
Incoming junk faxes are not as much of a problem eliminating paper waste.
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